Undersecretaries Associate Secretaries Bureau and Tool Directors Local Administrators Colleges Unit Superintendents Public Simple and Additional Facilities Minds All Others Nervous

1. The team of training (DepEd) issues the enclosed recommendations about move of students’ University Records, which confirms typical processes and standards to the ask, and launch of students’ kind 137 (long lasting report) and Form 138 (document Card) to all general public schools nationwide.

2. This insurance is designed to make sure the easy and reliable requesting and delivering of students’ college data without inconveniencing the students and folks.

3. All DepEd ordering and other related issuances, regulations, and provisions, which can be inconsistent using this policy, tends to be hereby repealed, rescinded, or adapted subsequently.

BR. ARMIN A. LUISTRO FSC Secretary

POINTERS REGARDING THE REQUEST AND PASS OF LEARNER’S SCHOOL RECORDS (VERSION 137 & CREATE 138)

I. Rationale

There’s two fundamental college lists that visually show the learner’s visibility and scholastic and extra-curricular standings: kind 137, referred to as Permanent track record, containing the learner’s profile and historical academic report, and Form 138 your document cards which will show the academic overall performance of a student in confirmed university 12 months. DepEd Purchase No. 8, s. 2015, the class examination approach, offered the rules on the info becoming a part of ways 137 and 138.

Form 138 is actually artist dating services supplied to levels 1 to 10 learners every grading time while levels 11 to 12 will receive they every end session. At the end of the school spring, version 138 is actually a required document for a learner enrolling to another cattle amount as it also implies the learner’s advertising reputation. However, class authorities request for the discharge of version 137 of marks 1 to 12 learners whom shift to another one school or transition from basic to alternate.

Into the absence of definitive standards, the process of asking for and publishing of recognized faculty documents of learners varies per class. This coverage shall set up the operations staying used by the school in dealing with the learner’s class reports any time learners register, shift classes, and ask for important documentation for other appropriate reasons.

Two. Extent with the Insurance Policy

This purchase aims to create typical procedures and methodologies within the consult and release of students’ Form 137 (long-lasting Record) and type 138 (Report credit) in all of the colleges and institutions section workplaces (SDOs) nationwide.

III. Concise Explanation Of Provisions

1. Form 137 (long-term track record) – lasting college student track record displaying the historic educational and co-curricular track record from the learner
2. Type 138 (Report Card) – data demonstrating the educational performance of a student in certain faculty annum
3. Receiving Faculty – the college seeking for its lasting files of a moving student
4. Coming class – the school releasing the long-lasting lists of a moving learner

IV. Policy Statement

The office hereby determines the normal processes and protocols in asking for and delivering of learner’s school registers. This apparatus adheres to the DepEd’s view, goal and main values and signs up for the principles of:

a. complimentary, top quality fundamental studies;

b. Transparency and accountability;

c. convenience and appropriate release of learners’ school documents; and

d. Security and privacy of learners’ lists.

Pointers on Learner’s Faculty Record

This strategy outlines the normal protocols in transport of students’ university data. This insurance policy details the processes in seeking the lasting university reports (type 137) for a proficient shift of forms without inconveniencing the parents or the learners.

So that the effective release and transfer of students’ school registers, all of the following shall be seen:

a. The move of records of students is made easy and rapid without encumbering the learners and adults. However, this will not just compromise the confidentiality and security of faculty data.

b. Receiving facilities shall protected all lasting data (type 137) ly incoming students vendor finish of very first grading time. For transferred-in students throughout class yr, pass of papers will be attached thirty day period (30) from the first day of school work.

c. students and/or her mothers or parent are certainly not allowed to hand-carry the Permanent information (kind 137) to the receiving class.

d. If there is unavailability of Form 137 from situation beyond our very own regulation, the document on campaigns (School version 5) works extremely well as alternative, which is available with the institutions department workplace (SDO).

elizabeth. The student data System (LIS) will be employed as system in the request and release of learner university data; hence the deal shall stringently get within the receiving and originating education best.

Listed here methods must be succeeded to support the ask and production processes:

A. School-to-School Exchange of Kind 137

The majority of purchases on exchange of learner’s faculty record ordinarily arise during enrolment duration and following starting of courses. To support the easy and rapid send of lists, the flowchart below defines the entire process of demand and release of learners’ Form 137between the obtaining class and coming college;